Kew Medical Practice

14 High Park Road, Kew, Richmond, TW9 4BH

Telephone: 020 8487 8292

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Privacy Note Risk Stratification

Privacy Notice -– Comissioning, Planning, risk stratification, patient


Plain English explanation

The records we keep enable us to plan for your care.

This practice keeps data on you that we apply searches and algorithms to in order to identify from preventive interventions.

This means using only the data we hold or in certain circumstances linking that data to data held elsewhere by other organisations, and usually processed by organisations within or bound by contracts with the NHS.

If any processing of this data occurs outside the practice your identity will not be visible to the processors. Only this practice will be able to identify you and the results of any calculated factors, such as your risk of having a heart attack in the next 10 years or your risk of being admitted to hospital with a complication of chest disease

You have the right to object to our processing your data in these circumstances and before any decision based upon that processing is made about you. Processing of this type is only lawfully allowed where it results in individuals being identified with their associated calculated risk. It is not lawful for this processing to be used for other ill defined purposes, such as “health analytics”.

Despite this we have an overriding responsibility to do what is in your best interests. If we identify you as being at significant risk of having, for example a heart attack or stroke, we are justified in performing that processing.

We are required by Articles in the General Data Protection Regulations to provide you with the information in the following 9 subsections.

1) Data Controller contact details  Kew Medical Practice

14 High Park Road



2) Data Protection Officer
contact details
Dr Moj Fitzmaurice


3) Purpose of the processing  The practice performs computerised searches of some or all of our records to
identify individuals who may be at increased risk of certain conditions or
diagnoses i.e. Diabetes, heart disease, risk of falling). Your records may be
amongst those searched. This is often called “risk stratification” or “case finding”.
These searches are sometimes carried out by Data Processors who link our
records to other records that they access, such as hospital attendance records.
The results of these searches and assessment may then be shared with other
healthcare workers, such as specialist, therapists, technicians etc. The
information that is shared is to enable the other healthcare workers to provide
the most appropriate advice, investigations, treatments, therapies and or care.
4) Lawful basis for processing  The legal basis for this processing is

Article 6(1)(e); “necessary… in the exercise of official authority vested in the


Article 9(2)(h) ‘necessary for the purposes of preventative or occupational
medicine for the assessment of the working capacity of the employee, medical
diagnosis, the provision of health or social care or treatment or the management
of health or social care systems and services…”

We will recognise your rights under UK Law collectively known as the “Common
Law Duty of Confidentiality”*

5) Recipient or categories of recipients of the shared data The data will be shared for processing with [insert any Data processor] and for
subsequent healthcare with [insert CCG/ PCO/ frailty service etc]
6) Rights to object  You have the right to object to this processing where it might result in a decision
being made about you. That right may be based either on implied consent under
the Common Law of Confidentiality, Article 22 of GDPR or as a condition of a
Section 251 approval under the HSCA. It can apply to some or all of the
information being shared with the recipients. Your right to object is in relation to
your personal circumstances. Contact the Data Controller or the practice.
7) Right to access and correct You have the right to access the data that is being shared and have any
inaccuracies corrected. There is no right to have accurate medical records
deleted except when ordered by a court of Law.
8) Retention period  The data will be retained in line with the law and national guidance. 

or speak to the practice.

9) Right to Complain.  You have the right to complain to the Information Commissioner’s Office, you can
use this link
or calling their helpline Tel: 0303 123 1113 (local rate) or 01625 545 745 (national
There are National Offices for Scotland, Northern Ireland and Wales, (see ICO

* “Common Law Duty of Confidentiality”, common law is not written out in one document like an Act of
Parliament. It is a form of law based on previous court cases decided by judges; hence, it is also referred to as
‘judge-made’ or case law. The law is applied by reference to those previous cases, so common law is also said
to be based on precedent.
The general position is that if information is given in circumstances where it is expected that a duty of
confidence applies, that information cannot normally be disclosed without the information provider’s consent.
In practice, this means that all patient information, whether held on paper, computer, visually or audio
recorded, or held in the memory of the professional, must not normally be disclosed without the consent of the
patient. It is irrelevant how old the patient is or what the state of their mental health is; the duty still applies.
Three circumstances making disclosure of confidential information lawful are:
• where the individual to whom the information relates has consented;
• where disclosure is in the public interest; and
• where there is a legal duty to do so, for example a court order.

Opening Times

  • Monday
    08:30am to 01:30pm
    02:30pm to 06:30pm
  • Tuesday
    08:30am to 01:30pm
    02:30pm to 06:30pm
  • Wednesday
    08:30am to 01:30pm
    02:30pm to 06:30pm
  • Thursday
    08:30am to 01:30pm
    02:30pm to 06:30pm
  • Friday
    08:30am to 01:30pm
    02:30pm to 06:30pm
  • Saturday
  • Sunday
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